What is G-Suite?

What is G-Suite?

G-Suite is Google’s suite of intelligent apps. This was formerly known as Google Apps, till it was re-branded in late 2016.It consists of Gmail, Hangouts, Calendar and Google+ for communication, Drive for storage, and Docs, Sheets, Slides, Forms and Sites for collaboration purposes. It also includes the digital interactive whiteboard Jam board.

All the apps are available on all kinds of mobile phones and tablets (Android and iOS), as well as on Windows, Mac or Linux computers.

Features and Benefits

  • Most of the features like Gmail and Docs are already in use by the employees, making the transition to G-Suite very easy unlike Zoho of Office 365 where the employees must be explained how to use them.
  • The client gets to use their own business brand name for their email with a number of @[domain name] as well as brand the interface with their own logo.
  • User gets 30 GB storage each for email, photos and documents, which is great for storing large number of emails and documents over the cloud.
  • G-Suite features give the users an opportunity to collaborate and share their work with others in the business.
  • All the devices can be in sync using IMAP. For example, the contents of your inbox when you leave a desktop computer remain the same as you switch to a mobile device, and are in sync in all the devices.
  • It is cost effective and highly reliable.
  • It provides high security as it is built on top of Google Cloud Platform, and is trusted by some of the biggest companies in the world like HP, Verizon, Whirlpool and Sales force.
  • Google also provides continuous transparency reports to the customers to keep them informed and build trust.

Traits of a good Office 365 services provider

  • A company should provide flexible configuration and customization options as the needs of the client may vary according to their customer response and space requirements.
  • A company should provide flexible configuration and customization options as the needs of the client may vary according to their customer response and space requirements.
  • They should have experienced workforce to be able to take full advantage of the features provided by G-Suite.
  • The company’s portfolio should reflect its work with various clients.
  • Reviewing customer satisfaction and ratings is also key to choosing the most appropriate company for your email exchange solutions.
  • Match your email domain name to your corporate web site with a custom domain name.
  • Enjoy around the clock technical support by phone, email, or online.
  • Google-sponsored ads are gone.
  • Save more messages with increased cloud storage—starts at 30 GB.
  • Use other packages (like Outlook) as an email client.
  • Log in one time to access both email and other Google business tools like Docs, Sheets, and Slides.
  • Share calendar information between multiple employees.
  • Display your Logo on the Gmail interface.

Of course, there are a few disadvantages:

  • Cost - While G Suite is reasonably priced, it's not free. This could make a difference for some very small businesses.
  • Familiarity - If you or your employees are more familiar with another email tool (such as Microsoft's Outlook), there may be a learning curve.

Some situations where you may want to use G Suite email instead of the free version of Gmail include:

  • You are branding your small business and it's important for your email address to match your new website domain.
  • You have employees who rely on email to do their job. You want them to use the same tool to make training easier.
  • You need an email tool that includes around-the-clock technical support.
  • The storage capacities of free email tools aren't adequate for your needs
  • Your business relies heavily on other G Suite tools such as Docs, Sheets, or Slides and you want your email to integrate with these tools.

These are just some of the scenarios that might cause a business to make the switch to G Suite email.

How to Sign Up for Your Own G Suite Account

Now that we’ve discussed some of the advantages and disadvantages of using G Suite email (Gmail for Business), it’s time to learn how to set up your own account. The first step is to sign up for a G Suite account.

Step 1. Choose a Paid G Suite Option

The first step in signing up for G Suite email is to decide which plan level you need. There are three different plan levels available, ranging from the Basic plan to the Enterprise plan.

Generally speaking, most larger businesses will want to opt for the Enterprise plan while small to mid-size businesses are more likely to choose the Basic or Business plan.

Generally speaking, most larger businesses will want to opt for the Enterprise plan while small to mid-size businesse You can find a listing of each plan at the URL: https://gsuite.google.com/pricing.html. Use the scroll bar on the right of the screen to review the features available for each plan level.s are more likely to choose the Basic or Business plan.

Step 2. Enter Business Profile Information

After you select a plan level, the Let’s get started screen may display if you are using a Firefox browser:

Firefox users may see the Let's get started screen.

If the Let’s Get Started screen displays, review the screen. When you are ready, click the Next button. You will be asked a series of profile questions about your business. Answer the questions and click the Next button to move through the questionnaire.

For users with other browsers, you will go directly to a profile screen:

Enter profile information for your G Suite account.

Fill out the following fields on the profile screen:

  • Name (first and last)
  • Current email address you use at work
  • Business or organization name
  • Number of employees
  • County/Region

When you have finished, click the Next button.

Step 3. Choose a Custom Domain Name

After you complete your profile information, the Choose a Domain screen displays:

You can use your own domain or buy a new domain.

Choose between using a domain name you already own or buying a new domain name. Click to the left of an option to select it.

If you choose to use a domain name you already own, the screen asks for the domain name.

If you choose to buy a new domain name, the screen asks what domain name you want and gives you an opportunity to check to see if it is available. You are also asked to provide your domain contact information.

Note: This tutorial is based on using a domain name you already own. If you choose to buy a new domain name from Google, the steps below may vary.

For more information on choosing a good domain name, review this tutorial:

Although the tutorial is specific to personal sites, much of the advice also pertains to business sites.

When you finish choosing a domain name, click the Next button.

Step 4. Select a Password

After choosing a domain name, your new G Suite account screen appears:

Create a username and password for your Gmail for Business address.

Start by typing your desired user name and then create a password. (Remember this information since you will use it every time you access your G Suite account.)

To learn more about password security, study this tutorial:

Step 5. Agree to G Suite Terms

Next, decide whether you want to receive email from Google and review the G Suite Agreement:

Click the Accept and sign up button to continue.

Click the link to review the agreement. Click the checkbox the left of the link when you’ve read it. If you want to receive email from Google, click that checkbox too.

Finally, click the Accept and sign up button.

If you have other Google accounts, you’ll notice that your new G Suite account username appears on the list with those accounts:

Click your account to log in to G Suite email and other G Suite tools.

Click your new G Suite account to log in. Once you are logged in, the Welcome to your new account screen displays. Read the terms on the screen carefully and click the Accept button when you are ready.

If you click your user icon in the upper right corner after you log into your account, you’ll notice a difference between your G Suite profile and your other Google profiles:

G Suite users are managed by an administrator.

You’ll see the phrase, “This account is managed by [domain name]” above your user name. This is phrase is there because in G Suite you can have multiple users and a site administrator. The administrator is the user you set up in step 4 above.